Meeting

 
COMMISSIONERS Teresa Gerringer, Chair | Chris Kelley, Vice Chair | Newell Arnerich | Tom Butt | Federal Glover
  Loella Haskew David Hudson | Karen Mitchoff | Sue Noack | Lamar Thorpe | Holland White
ALTERNATES Candace Andersen | Joel Bryant | Diane Burgis Peter Cloven | Paul Fadelli | John Gioia
  David Hudson Aaron Meadows | Carlyn Obringer Renata Sos | Karen Stepper 
EX-OFFICIOS Debora Allen, BART | Maureen Powers, Public Transit Bus Operators | Amy Worth, MTC
ALTERNATES Mark Foley, BART H.E. Christian Peeples, Public Transit Bus Operators
Executive Director Timothy Haile
 
Authority Board Meeting AGENDA
(Full packet with attachments available at www.ccta.net)
This meeting is scheduled to be audiocast live on the Authority’s website.

 
DATE: Wednesday, December 15, 2021
TIME: 6:00 PM
PLACE: REFER TO TELECONFERENCING SPECIAL NOTICE

TELECONFERENCING SPECIAL NOTICE – PUBLIC MEETING GUIDELINES FOR
PARTICIPATING VIA TELECONFERENCE
Pursuant to the Ralph M. Brown Act provisions under Assembly Bill 361, which went into effect on October 1, 2021, this meeting will be conducted as a teleconference and a physical location will not be provided. The public is invited to participate telephonically or electronically via the methods below:
To observe the meeting by audiocast live stream, please use the link to the Public Meetings webpage on the Authority’s website at https://www.ccta.net/public-meetings/.
To observe the meeting by teleconference, please click the link at the noticed meeting time: https://us02web.zoom.us/j/81120508099?pwd=aGNTNFVNakJKOXB2WjNNY1ZpaG5OUT09 and use Password 795143.
Instructions on how to join a teleconference are available at https://support.zoom.us/hc/en-us/articles/201362193%0a-Joining-a-Meeting.
To observe the meeting by phone, please call 1 (669) 900 9128 at the noticed meeting time, then enter the Webinar ID: 811 2050 8099 #. When asked for a participant id or code, press #.
Instructions on how to join a meeting by phone are available at https://support.zoom.us/hc/en-us/articles/201362663%0a-Joining-a-meeting-by-phone.
How to Submit Public Comments:
1. Members of the public may submit written public comments by emailing tgrover@ccta.net with the Agenda item number identified in the subject line of the email. For example: “Public Comment – Not on the Agenda” or “Public Comment – Agenda Item #”. All written comments should be 350 words max, which corresponds to approximately 3 minutes of speaking time. 
2. To comment by video conference, click the “Raise Your Hand” button to request to speak when the Public Comment period is opened on an Agenda item. You will then be unmuted when it is your turn to make your comment for up to 3 minutes. After the allotted time, you will then be re-muted. Instructions for how to “Raise Your Hand” are available at https://support.zoom.us/hc/en-us/articles/205566129%20-Raise-Hand-In-Webinar.
3. To comment by phone, you will be prompted to “Raise Your Hand” by pressing “*9” to request to speak when the public comment is opened on an Agenda item. You will then be unmuted when it is your turn to make your comment for up to 3 minutes. After the allotted time, you will then be re-muted.
 
 
1.

CONVENE MEETING: Teresa Gerringer, Chair

2.

PLEDGE OF ALLEGIANCE

3.

PUBLIC COMMENT: Members of the public are invited to address the Authority regarding any item that is not listed on the agenda. Please refer to the Teleconferencing Special Notice for Public Comment guidelines.

4.

PRESENTATIONS

CONSENT CALENDAR
 
5.

APPROVAL OF MINUTES

A.

 Authority Board Minutes of November 17, 2021

6.

Administration & Projects Committee - Consent:

A.

Accept Monthly Accounts Payable Invoice Report for October 2021

Recommendation: Staff seeks acceptance of the monthly accounts payable invoice report for October 2021.

B.

Approval of Proposed Actions to Various Funding Resolutions

Recommendation: Staff seeks approval of Resolutions 18-60-P (Rev 1) and 18-61-P (Rev 1), with the Bay Area Rapid Transit, which will extend the term of the resolutions to October 17, 2022.

C.

Accept Consultant Agreement Amendment

Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 8 to Agreement No. 316 with URS Corporation Americas to extend the agreement termination date to December 31, 2022 with no increase in budget.

D.

Listing of Contract Change Orders (CCOs) Greater than $25,000 for Contracts Less than $15 Million, and Greater than $50,000 for Contracts Greater than $15 Million

Recommendation: This is an informational item only; no staff recommendation at this time.

E.

Authorization to Execute Amendment No. 9 to Agreement No. 464 with Regional Government Services (RGS) to Provide Human Resources Management Services and Release a Request for Proposals (RFP) for Human Resources Management Services

Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 9 to Agreement No. 464 with RGS to provide continued on-call human resources management services, extend the agreement termination date from December 31, 2021 to June 30, 2022, with no increase in budget, and authorization to release an RFP to procure a qualified firm to provide on-call human resources management services.

F.

Innovate 680 – Part Time Transit Lane (Project 8009.03) – Authorization to Execute Cooperative Agreement No. 90.80.08 with the California Department of Transportation (Caltrans) for Project Study Report/Project Development Support (PSR/PDS) Oversight Services

Recommendation: Staff seeks authorization for the Chair to terminate Cooperative Agreement No. 90.80.02 and execute Cooperative Agreement No. 90.80.08 with Caltrans in an amount not-to-exceed $240,000, for PSR/PDS oversight services, and to allow the Executive Director or designee to make any non-substantive changes to the language.

G.

State Route 4 (SR4)/Balfour Road Interchange (Project 5005) – Authorization to Execute Amendment No. 8 to Agreement No. 430 with Quincy Engineering, Inc. (Quincy) for Design Services During Construction (DSDC) Services

Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 8 to Agreement No. 430 with Quincy in the amount of $42,000, for a new total agreement value of $1,464,655, to provide additional DSDC services, and to allow the Executive Director or designee to make any non-substantive changes to the language. This amendment will extend the agreement termination date from December 31, 2021 to December 31, 2022.

H.

Legislative Update

Recommendation: Staff will provide an update on legislation, along with addressing any questions that may arise. The Authority may take action on any item presented in the attachment or any State or Federal legislation pertaining to the Authority’s legislative program.

I.

Bay Area Express Lanes Network (Network) – Executive Steering Committee (ESC) Memorandum of Understanding (MOU) No. CIP.08.01

Recommendation: Staff seeks authorization for the Executive Director to execute the Network ESC MOU No. CIP.08.01.

J.

NEW ITEM: Consideration to Continue Conducting Remote Teleconferencing Meetings of the Legislative Bodies of the Authority Pursuant to Assembly Bill (AB) 361

Recommendation: Staff seeks approval to proclaim a local emergency, ratify the proclamation of a State of Emergency, and authorize the continuation of conducting remote teleconference meetings of the legislative bodies of the Authority for the period of January 2022 pursuant to the Brown Act provisions under AB 361.

K.

NEW ITEM: Interstate 680/State Route 4 Interchange Improvements, Phases 1 and 2A (Project 6001) – Authorization to Execute Amendment No. 2 to Agreement No. 504 with Quincy Engineering, Inc. (Quincy) for Environmental and Engineering On-Call Services

Recommendation: Staff seeks authorization to execute Amendment No. 2 to Agreement No. 504 with Quincy to extend the agreement termination date from October 18, 2022 to December 31, 2024, and to allow the Executive Director or designee to make any non-substantive changes to the language. Staff also seeks authorization to issue Task Order No. 1 to perform an independent review of the project documents and major submittals to the California Department of Transportation as required by the Authority’s adopted Quality Assurance Program, along with other services in an amount not-to-exceed $175,000.

L.

NEW ITEMS: Iron Horse Trail (IHT)/Bollinger Canyon Road Bicycle and Pedestrian Overcrossing (POC) (Project 120025)

1.

Authorization to Execute Amendment No. 1 to Cooperative Agreement No. 12SW.05 with the City of San Ramon (City) for Environmental Documents, Plans, Specifications & Estimates (PS&E), Right-of-Way (ROW), Utility, and Construction Phase Services

Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 1 to Cooperative Agreement No. 12SW.05 with the City in the amount of $5,299,000, for a new total agreement value of $22,719,000, to provide environmental documents, PS&E, ROW, utility, and construction phase services, and to allow the Executive Director or designee to make any non-substantive changes to the language.

2.

Authorization to Issue Request for Proposals (RFP) No. 21-3 for Construction Manager/General Contractor (CM/GC) Services

Recommendation: Staff seeks authorization to issue RFP No. 21-3 to provide CM/GC services for the IHT/Bollinger Canyon Road Bicycle and POC project.

7.

Planning Committee - Consent: None

REGULAR AGENDA ITEMS
 
8.

Administration & Projects Committee - Regular:

A.

Interstate 680/State Route 4 Interchange Improvements, Phase 3 Widening (Project 1117/6001):

1.

Project Status Update

Recommendation: Staff will provide an update on the status of this project. This is an informational item only; no staff recommendation at this time.

2.

Approval to Increase Construction Allotment for Agreement No. 505 with Brosamer and Wall, Inc. (Brosamer) for Construction Services

Recommendation: Staff seeks approval of 1) Resolution 18-59-P (Rev 1), which will increase the authorized construction allotment amount by $2,073,000, for a new total construction allotment value of $99,775,223; and 2) Resolution 21-47-P, which will adopt Amendment No. 2 to the 2019 Measure J Strategic Plan.

B.

East Contra Costa County (East County) Dynamic Personal Micro Transit (DPMT) Feasibility Study (Study)

Recommendation: Staff will present the findings of the East County DPMT Study. This is an informational item only; no staff recommendation at this time.

9.

Planning Committee - Regular:

A.

Approval of the East County Integrated Transit Study (Study) Locally Preferred Alternative (LPA)

Recommendation: Staff seeks approval of Alternative 4 - Express Bus to Antioch as the recommended LPA from the Draft Study to be advanced for cost refinement and conceptual design, and advancing certain design elements of the higher cost Alternative 1 - Bay Area Rapid Transit Rail Extension, to be included in the Final Study.

B.

PUBLIC HEARING: Approval of the 2021 Update of the Contra Costa Congestion Management Program (CMP)

Recommendation: Staff seeks approval to adopt Resolution 21-46-G approving the 2021 Update of the Contra Costa CMP, authorize the Executive Director or designee to make any non-substantive changes to finalize the document, and forward it to the Metropolitan Transportation Commission.

10.

CORRESPONDENCE AND COMMUNICATIONS

11.

ASSOCIATED COMMITTEE REPORTS

A.

Central County (TRANSPAC): Meeting Report for the regular meeting on December 9, 2021 (Meeting handout if available)

B.

East County (TRANSPLAN): Meeting Report for the regular meeting on December 9, 2021 (Meeting handout if available)

C.

Southwest County (SWAT): Meeting Report for the regular meeting on December 6, 2021 (Meeting handout if available)

D.

West County (WCCTAC): Meeting Report for the regular meeting on December 10, 2021 (Meeting handout if available)

12.

AUTHORITY BOARD AND STAFF COMMENTS

A.

Chair's Comments and Reports

B.

Commissioners' and Ex-Officio Representatives’ Comments and Reports on Activities and Meetings

C.

Executive Staff Comments

13.

CALENDAR

A.

December 2021, and January, February, and March 2022

B.

Calendar of Upcoming Events

14.

CLOSED SESSION

A.

Conference with Legal Counsel Interstate 80/San Pablo Dam Road Interchange Improvements Project: Proposed Agreements with URS Corporation and The Hanna Group to Settle Potential Claims

B.

Public Employee Performance Evaluation Pursuant to Government Code § 54957
Title: Executive Director

Conference with Labor Negotiators Pursuant to Government Code § 54957.6
Agency Designated Representative: Teresa Gerringer, Chair
Unrepresented Employee: Executive Director

15.

RECONVENE IN OPEN SESSION

A.

Report on Action Taken in Closed Session

16.

ADJOURNMENT to the next regular meeting proposed for January 19, 2022 at 6:00 PM.

 
*Footnote: In accordance with Government Code Section 84308, no Commissioner shall accept, solicit, or direct a contribution of more than two hundred fifty dollars ($250) from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency and for three months following the date a final decision is rendered in the proceeding if the officer knows or has reason to know that the participant has a financial interest, as that term is used in Article 1 (commencing with Section 87100) of Chapter 7. Any Commissioner who received a contribution within the preceding 12 months in an amount of more than two hundred fifty dollars ($250) from a party or from any participant shall disclose that fact on the record of the proceeding and the Commissioner shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision.
 
A party to a proceeding before the Authority shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party, or his or her agent, to any Commissioner. No party, or his or her agent, shall make a contribution of more than two hundred fifty dollars ($250) to any Commissioner during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Section 84308 and parties are urged to consult with their own legal counsel regarding the requirements of the law.
 
ANY WRITINGS OR DOCUMENTS pertaining to an open session item provided to a majority of the Committee less than 72 hours prior to the meeting shall be made available for public inspection at the Authority’s website at www.ccta.net.
 
PUBLIC COMMENT: The public may comment on any matter on the agenda, or related matters not on the agenda. Please refer to the Teleconferencing Special Notice for ways to provide Public Comment. Public Comment is limited to three minutes (or other such time period as determined by the Chair), in accordance with the Authority’s Administrative Code, Section 103.4(b).
 
TRANSLATION SERVICES: If you require a translator to facilitate testimony to the Authority, please contact Tarienne Grover at (925) 256-4722 no later than 48 hours in advance of the scheduled meeting. Si usted requiere a un traductor para facilitar testimonio a la Authority, por favor llame Tarienne al (925) 256-4722, 48 horas antes de la asamblea.
 
ADA COMPLIANCE: This Agenda shall be made available upon request in alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and the Ralph M. Brown Act (Cal. Govt. Code Sec. 54954.2). Persons requesting a disability-related modification or accommodation should contact Tarienne Grover (925) 256-4722 during regular business hours, at least 24 hours prior to the time of the meeting.