Mark Foley, BART |H.E. Christian Peeples, Public Transit Bus Operators
Federal Glover and Sue Noack, MTC
ALTERNATE
Debora Allen, BART | Amy Worth, Public Transit Bus Operators
Executive Director
Timothy Haile
Authority Board MeetingAGENDA
(Full packet with attachments available atwww.ccta.net) This meeting is scheduled to be audiocast live on the Authority’s website. This meeting will be held in-person and via Zoom Webinar for public participation.
DATE:
Wednesday, June 21, 2023
TIME:
6:00 PM
PLACE:
Contra Costa Transportation Authority
2999 Oak Road, Suite 110
Walnut Creek, CA 94597
IF ATTENDING REMOTELY, REFER TO TELECONFERENCING SPECIAL NOTICE
TELECONFERENCING SPECIAL NOTICE – PUBLIC MEETING GUIDELINES FOR
PARTICIPATING VIA TELECONFERENCE
The Authority Board meeting will be accessible in-person, via telephone, and live-streaming to all members of the public. The public is invited to participate telephonically or electronically via the methods below:
To observe the meeting by audiocast live stream, please use the link to the Public Meetings webpage on the Authority’s website at https://www.ccta.net/public-meetings/.
To observe the meeting by phone, please call 1 (669) 900 9128 at the noticed meeting time, then enter the Webinar ID: 874 5438 7849. When asked for a participant id or code, press #.
1. Members of the public may submit written public comments by emailing [email protected]with the Agenda item number identified in the subject line of the email. For example: “Public Comment – Not on the Agenda” or “Public Comment – Agenda Item #”. All written comments should be 350 words max, which corresponds to approximately 3 minutes of speaking time.
2. To comment by video conference, click the “Raise Your Hand” button to request to speak when the Public Comment period is opened on an Agenda item. You will then be unmuted when it is your turn to make your comments for up to 3 minutes. After the allotted time, you will then be re-muted. Instructions for how to “Raise Your Hand” are available athttps://support.zoom.us/hc/en-us/articles/205566129 -Raise-Hand-In-Webinar.
3. To comment by phone, you will be prompted to “Raise Your Hand” by pressing “*9” to request to speak when the public comment is opened on an Agenda item. You will then be unmuted when it is your turn to make your comments for up to 3 minutes. After the allotted time, you will then be re-muted.
4. To comment in-person, please complete a Public Speaker card and hand it to the Clerk of the Board.
1.
CONVENE MEETING: Federal Glover, Chair
2.
PLEDGE OF ALLEGIANCE
3.
PUBLIC COMMENT: Members of the public are invited to address the Authority regarding any item that is not listed on the agenda. Please refer to the Teleconferencing Special Notice for Public Comment guidelines.
Authorization to Approve the California Department of Transportation Innovation Team (CIT) Annual Workplan for Fiscal Year (FY) 2023-24
Recommendation: Staff seeks authorization for the Chair to approve the CIT Annual Workplan for FY 2023-24, in an amount not-to-exceed $105,380, and to allow the Executive Director or designee to make any non-substantive changes to the language.
Project 8009.01 – Authorization to Execute Amendment No. 1 to Agreement No. 529 with Convey Inc. (Convey), Amendment No. 3 to Agreement No. 530 with WSP USA Inc. (WSP), and Amendment No. 1 to Agreement No. 535 with Advanced Mobility Group (AMG) for Strategic Development, Management, and Corridor-Wide Support Services
Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 1 to Agreement No. 529 with Convey in the amount of $423,372, for a new total agreement value of $1,723,372, to provide public engagement support for the Innovate 680 Program (Program) of projects; Amendment No. 3 to Agreement No. 530 with WSP in the amount of $2,613,432, for a new total agreement value of $12,399,615, to provide added scope of design services for Coordinated Adaptive Ramp Metering Segment 1 and to extend the agreement termination date from June 30, 2024 to June 30, 2027; and Amendment No. 1 to Agreement No. 535 with AMG in the amount of $209,375, for a new total agreement value of $1,059,375, to provide engineering manager support services for the Program; and to allow the Executive Director or designee to make any non-substantive changes to the language.
Bay Area Mobility-on-Demand/Mobility-as-a-Service (Project 8009.05) – Authorization to Execute Amendment No. 1 to Agreement No. 539 with the Advanced Mobility Group (AMG) to Provide Project Management (PM), Systems Engineering, Planning, Design, Verification, and Validation Services
Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 1 to Agreement No. 539 with AMG in an amount not-to-exceed $420,500, for a new total agreement value of $3,920,036, to provide PM, systems engineering, planning, design, verification, and validation, to procure mobility asset vendors services, and to allow the Executive Director or designee to make any non-substantive changes to the language. This amendment will update the Cost Proposal to allow for salary increases as per the approved Cost of Living formula, inclusion of mobility vendors, and extend the agreement termination date from June 30, 2023 to June 30, 2024.
NEW ITEM: Bay Area Mobility‐on‐Demand (Project 8009.05) – Authorization to Execute Amendment No. 4 to Cooperative Agreement No. 100.01 with the Federal Highway Administration and United States Department of Transportation (FHWA/USDOT) to Extend the Performance Period of the Advanced Transportation and Congestion Management Technologies Deployment Grant
Recommendation: Staff requests authorization for the Chair to execute Amendment No. 4 to Cooperative Agreement No. 100.01 with the FHWA/USDOT to extend the performance period to November 6, 2023, and to allow the Executive Director or designee to make any non-substantive changes to the language.
Approval to Submit Regional Measure 3 Allocation Requests
Recommendation: Staff seeks approval of Resolution 23-28-P, which will authorize submittal of an allocation request in the amount of $8 million for the design phase and $5 million for the right-of-way engineering phase of the Interstate 680/State Route 4 (SR4) project, Phases 1, 2A, and 4, and Resolution 23-29-P, which will authorize submittal of an allocation request in the amount of $13 million for the construction phase of the SR4 Mokelumne Bike Trail/Pedestrian Overcrossing.
Approval to Adopt the Amended Conflict of Interest (COI) Code of the Contra Costa Transportation Authority
Recommendation: Staff seeks approval of Resolution 23-30-A, which will adopt the Authority's Amended COI Code and direct that such COI Code be submitted to the Contra Costa County Board of Supervisors as the Authority’s code-reviewing body (Government Code, Section (§) 82011) requesting approval of the COI Code as required under Government Code, § 87306.5.
Recommendation: Staff recommended an oppose position on Assembly Bill (AB) 6, AB 96, Senate Bill (SB) 670, a support position on AB 321, AB 540, AB 761, SB 695, and SB 706, and to continue to monitor a number of legislative items outlined in the State Legislative Update.
NEW ITEM: Authorization to Execute Agreement No. 655 with Maze & Associates (Maze) for Professional Audit Services
Recommendation: Staff seeks authorization for the Chair to execute Agreement No. 655 with Maze in the amount of $276,100, to provide professional audit services, and to allow the Executive Director or designee to make any non-substantive changes to the language. The term of the agreement will be for three years with the option for two additional one-year extension options.
NEW ITEM: Consider the Conduct for Meetings of the Legislative Bodies of the Authority for July 2023
Recommendation: Staff requests that the Authority Board, having reconsidered the circumstances, continue conducting in-person meetings with a hybrid component for public participation for the regular Authority Board meetings and remote meetings for all other legislative bodies of the Authority and special meetings of the Authority Board pursuant to the Brown Act provision exemptions of Assembly Bill 361 (AB361) and consistent with the Contra Costa Health Services’ recommendations for social distancing for public meetings, to adhere to the 30-day reconsideration requirement of AB361.
NEW ITEM: Development of Shared Autonomous Vehicle (SAV) Coalition
Recommendation: Staff seeks Authority Board approval to take a leadership role in facilitating and participating in a SAV coalition with an initial contribution of $25,000 and authorize the Executive Director to make annual contributions of the same amount.
Approval of the City of Hercules Calendar Years 2020 and 2021 Measure J Growth Management Program (GMP) Compliance Checklist
Recommendation: Staff seeks approval of the City of Hercules GMP Compliance Checklist and payment of $502,084 in Fiscal Year (FY) 2021-22 Local Street Maintenance and Improvement funds to the City of Hercules, with a second (off-year) payment of FY 2022-23 funds on the one-year anniversary of the first payment.
Approval of the City of Orinda Calendar Years 2020 and 2021 Measure J Growth Management Program (GMP) Compliance Checklist
Recommendation: Staff seeks approval of the City of Orinda GMP Compliance Checklist and payment of $551,634 in Fiscal Year (FY) 2021-22 Local Street Maintenance and Improvement funds to the City of Orinda, with a second (off-year) payment of FY 2022-23 funds on the one-year anniversary of the first payment.
Recommendation: Staff will provide periodic updates on the PBA 2050+ development process. This is an informational item only; no staff recommendation at this time.
Recommendation: A presentation will be provided by John Hoang, Director, Planning, and Sasha Dansky, Principal/Vice President from Mark Thomas & Company. This is an informational item only; no staff recommendation at this time.
NEW ITEM: Authorization to Execute Funding Agreements with Contra Costa County Jurisdictions and Contra Costa County to Provide Authority Local Match for the Contra Costa Countywide Smart Signals Project (Project)
Recommendation: Staff seeks authorization for the Chair to execute 20 individual funding agreements with each of the 19 jurisdictions and Contra Costa County, in the aggregated total amount of $3,529,142, to be provided as the 11.47% local match to the $26,555,000 in One Bay Area Grant Cycle 3 funding, to be applied towards the Project, and to allow the Executive Director or designee to make any non-substantive changes to the language of the individual funding agreements as needed.
PUBLIC HEARING: Fiscal Year (FY) 2023-24 Proposed Budget for the Authority and Congestion Management Agency
Recommendation: Staff seeks approval of Resolution 23-26-A, which will adopt the Authority’s FY 2023-24 budget following a public hearing on June 21, 2023. The proposed budget calls for funding appropriations totaling $217.7 million for projects, congestion management, planning, programs, administration, and debt service necessary as required for Authority operations, capital improvements and programmed activities planned from July 1, 2023 through June 30, 2024.
Adoption of a Publicly Available Pay Schedule for Fiscal Year (FY) 2023-24, Approval of Changes to Authorized Positions, and Approval to Amend the Authority’s Salaries, Benefits, and Compensation Plan for July 1, 2021 through June 30, 2024
Recommendation: Staff seeks approval of Resolution 21-35-A (Rev 3), which will amend the Authority’s Salaries, Benefits, and Compensation Plan for July 1, 2021 through June 30, 2024, to: 1) remove the 3.5% Consumer Price Index (CPI) cap; 2) adjust the salary ranges effective July 1, 2023 by 4.9% for inflation by the average 12-month December ended percent change in the CPI for all wage earners of the San Francisco – Oakland – San Jose, California region; 3) add 1.0 Fulltime Equivalent (FTE) position to the Associate Engineer classification and 1.0 FTE position to the Senior Engineer classification, which results in an increase of FTE positions from 23 to 25 for FY 2023-24; 4) recognize Juneteenth as a state holiday and re-assign the floating holiday in February to Juneteenth; 5) change the bereavement leave from three to five days for eligible employees; and 6) approve other administrative changes as noted in the Compensation Plan.
Approval to Increase Construction Allotment for Agreement No. 561 with Joseph J. Albanese for Construction Services
Recommendation: Staff seeks approval of Resolution 21-41-P (Rev 1), which will increase the authorized construction allotment amount by $1,575,681, for a new total construction allotment value of $10,202,270.
Authorization to Approve Contract Change Order (CCO) No. 19 to Construction Contract No. 561 with Joseph J. Albanese, Inc. (JJA) for Construction Services
Recommendation: Staff seeks approval of CCO No. 19 to Construction Contract No. 561 with JJA in the amount of $1,575,681, for overhead costs associated with project delays and acceleration measures to mitigate the impacts encountered, contingent upon approval of Resolution 21-41-P (Rev 1).
Program and Project Management (PPM) Services for the Construction Program – Authorization to Execute Amendment No. 4 to Agreement No. 521 with Cole Management & Engineering, Inc. (CME) for Additional PPM Services
Recommendation: Staff seeks authorization for the Chair to execute Amendment No. 4 to Agreement No. 521 with CME in the amount of $897,030.72, for a new total agreement value of $5,346,912.90, to provide additional PPM services, and to allow the Executive Director or designee to make any non-substantive changes to the language.
NEW ITEM: East County Dynamic Personal Micro Transit (DPMT) (Project 31001) – Project Status Update
Recommendation: Staff will provide an update on the status of the East County DPMT project. This is an informational item only; no staff recommendation at this time.
NEW ITEM: San Pablo Avenue Multimodal Corridor Study (Study), Phase 2 Summary of Findings
Recommendation: Staff and consultants will provide a summary of the Study phases, findings, and recommendations. This is an informational item only; no staff recommendation at this time.
Conference with Legal Counsel - Existing Litigation (Section 54956.9)
Contra Costa Superior Court Case No. C20-00719
B.
Conference with Legal Counsel – Anticipated Litigation
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): One potential case
Party: Brosamer & Wall, Inc.
15.
RECONVENE IN OPEN SESSION
A.
Report on Action Taken in Closed Session
16.
ADJOURNMENT to the next regular meeting proposed for July 19, 2023 at 6:00 PM.
*Footnote: In accordance with Government Code Section 84308(b) and (c), no Commissioner shall accept, solicit, or direct a contribution of more than two hundred fifty dollars ($250) from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency and for 12 months following the date a final decision is rendered in the proceeding if the officer knows or has reason to know that the participant has a financial interest, as that term is used in Article 1 (commencing with Section 87100) of Chapter 7. Any Commissioner who received a contribution within the preceding 12 months in an amount of more than two hundred fifty dollars ($250) from a party or from any participant shall disclose that fact on the record of the proceeding and the Commissioner shall not make, participate in making, or in any way attempt to use his or her official position to influence the decision.
A party to a proceeding before the Authority shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party, or his or her agent, to any Commissioner. No party, or his or her agent, shall make a contribution of more than two hundred fifty dollars ($250) to any Commissioner during the proceeding and for 12 months following the date a final decision is rendered by the agency in the proceeding. The foregoing statements are limited in their entirety by the provisions of Government Code Section 84308(b) and (c) and parties are urged to consult with their own legal counsel regarding the requirements of the law.
ANY WRITINGS OR DOCUMENTS pertaining to an open session item provided to a majority of the Committee less than 72 hours prior to the meeting shall be made available for public inspection at the Authority’s website at www.ccta.net.
PUBLIC COMMENT: The public may comment on any matter on the agenda, or related matters not on the agenda. Please refer to the Teleconferencing Special Notice for ways to provide Public Comment. Public Comment is limited to three minutes (or other such time period as determined by the Chair), in accordance with the Authority’s Administrative Code, Section 103.4(b).
TRANSLATION SERVICES: If you require a translator to facilitate testimony to the Authority, please contact Tarienne Grover at (925) 256-4722 no later than 48 hours in advance of the scheduled meeting. Si usted requiere a un traductor para facilitar testimonio a la Authority, por favor llame Tarienne al (925) 256-4722, 48 horas antes de la asamblea.
ADA COMPLIANCE: This Agenda shall be made available upon request in alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and the Ralph M. Brown Act (Cal. Govt. Code Sec. 54954.2). Persons requesting a disability-related modification or accommodation should contact Tarienne Grover (925) 256-4722 during regular business hours, at least 24 hours prior to the time of the meeting.
